Who says catching all the Melbourne Cup action from the trackside is the best way to celebrate? A fun Melbourne Cup party in the office can be just as exciting. From initial planning to cheering on your horse across the finish line, here is the ultimate guide, tips and ideas on how to throw the best Melbourne Cup party at work.
When planning an office party, the most important thing is to be organised and be prepared.
Before sending an invitation out to the entire office, it’s crucial to get buy-in from your management team. A few questions to clear with them before you begin making plans:
Once all those details are confirmed, you can then send out your save-the-date notice to the office. Try and give them at least two to three weeks of lead-time so that they have plenty of time to prepare.
You wouldn’t wear jeans and a t-shirt for the horse race, so why not invite the office to get dressed up for the day? Make it easy for everyone to participate by introducing a theme. Why not try:
Remember, not everyone will want to dress up, so if you’re going to specify a dress code on your invitation, make it optional.
Having party games and activities prepared on the day of the race is a great way to entertain everyone. Below are a few Cup office favourites:
There’s nothing more important than the food and drink at your Melbourne Cup day party. It’s the biggest motivator to get your colleagues to leave their desks and socialise, so make sure you get it right.
A potluck doesn’t do justice to an event as prestige as the Melbourne Cup. Catered food is the ideal way to celebrate the race that stops the nation and there are many Melbourne Cup catering menu options that will suit your budget and needs.
A sit-down three-course lunch, buffet, a grazing table with food platters, an elegant cocktail party with gourmet finger food, or a classic high tea – the choices are endless. Just make sure there’s enough yummy bites for everyone, (and you've accounted for special diets) so no one goes hungry and there are no messy RSA issues by mid-afternoon.
Check out our ideas below for a great Melbourne Cup lunch:
Melbourne Cup day is all about the bubbly. But don’t forget to offer alternatives, such as beer, wine, soft drinks and water. We recommend getting alcohol delivered to the office a few days before Melbourne Cup. And don't forget glasses, ice and tubs to keep the drinks chilled. For Sydney or Brisbane alcohol delivery orders, speak to our customer service superstars or order online from our website.
In the lead up to the Melbourne Cup, create excitement in the office.
Set up a series of reminders to send to your colleagues in the lead up to the race. Send them fun emails and aim to deliver them:
Don’t forget to let staff know they should put their out-of-office alert on and divert any calls for the duration of the party.
As well as the desk decoration game, if budget allows, decorate the common areas or boardrooms with festive Melbourne Cup designs. Take inspiration from:
Just like any other catered office event and party, make sure you leave yourself plenty of time to receive the food and get it all set up. A few more handy food and drink tips include:
Just because you’re in the office doesn’t mean you can’t enjoy the races as if you were by the trackside. All you need is a television set and enough seating to support your staff. If you don’t have a common area or employee lounge with a television, convert your boardroom or conference room into a mini theatre by projecting the live event directly on a blank wall or white screen.
On the day of the event, there will be lots of moving parts, so it’s best to choose your very own Master of Ceremonies to help move things along. They’ll help organise games, award prizes and give notice to staff of when the race starts.
There you have it! Follow this complete guide and you’re guaranteed to host a great Melbourne Cup lunch that your colleagues will never forget. For even more information about Melbourne Cup food and drink catering, check out our special packages to suit all budgets and themes.