Tips for organising an end of financial year party

It’s that time of year again with the looming deadline of 30th June. This can be a stressful time for companies as it’s full of financial pressure and time-critical deadlines. But after getting through this crazy period, we reach the perfect time to recognise and celebrate the achievements of your employees. After working so hard, they deserve some time to unwind.

The end of financial year means party time for many companies and we’ve got some tips and ideas to help you plan a terrific event for your colleagues!

A lot of businesses will usually go to a restaurant for lunch or dinner, but we’ve got some great ideas to really get your team refreshed and motivated for the new financial year.

There are many things to consider when planning an EOFY party. Here are some of our tips.

Planning

Lots of companies will be throwing an EOFY party at the same time, so make sure you get in quick, or you’ll miss out! Set your budget and use it as a starting point to brainstorm ideas for venues, food, drinks, entertainment, decorations, gifts or prizes.

Venue

Choose a venue that’s centrally located and can be easily accessible by everyone. Hold it either in the city CBD or near your office. Ensure that it’s near public transport so everyone can easily get there and home again. Or for a welcome change of scenery, host your EFOY party outside the office.

The type of venue you choose will depend on your budget, number of guests, location and corporate culture. A hotel ballroom, a unique restaurant, museum, beach, park, rooftop bar, charter boat or a sports or entertainment complex with arcades, go-karts, mini golf etc are options to consider. 

corporate bbq

Entertainment

There’s an abundance of entertainment options to choose from. From a live band to a DJ, dancing, games and contests, we recommend matching entertainment to your corporate culture. For example, if your company and your staff are fairly conservative, don’t bring in a comic who might offend people with their jokes.

However, if many of your employees are more adventurous and outgoing, it could be safe to plan something a little more interactive, such as a mystery dinner theatre or karaoke.

Activities

Provide an activity that everyone can participate in. It focuses the attention away from alcohol and can be a great bonding tool for people who don’t normally work together. This could include lawn bowls, ten pin bowling, karaoke, a soccer game, frisbee or even a ping pong tournament!

Theme

Choosing a theme for your party can give it some character and structure, but remember that not everyone in the office will want to dress up in a costume. Make the requirements minimal and optional. A good option could be to ask everyone to wear a hat, scarf or anything else that can easily be removed later on.

There’s no harm in choosing a fun theme like “pirates” if that suits the company culture and employees, but make sure that you keep it to a minimum or make it optional. You might consider expressing the theme through your choice of venue, decorations or music instead.

Audio-visual

Sound and lighting are the most effective and cheapest way to make a generic and boring room look more exciting and sets the mood for the party. With the proper lighting, it can help create that ‘wow’ factor.

A staff retreat

Whether it’s half a day, full day or even a couple of days, a staff retreat is a great opportunity to reassess what went well in the last 12 months, what didn’t go well and the plan for the new financial year. Getting input from the team also makes it stronger and makes them more committed to the plan.

office meeting

Food

Depending on your group size, company culture, budget or theme, choose a food and beverage menu that suits. Cocktails and gourmet finger food, buffet catering, or pizza and buffalo wings for something a bit more casual and fun. And don’t forget about staff with a special dietary requirement – ensure there are alternatives available so no one goes hungry.

Here are some corporate catering tips to consider for your EOFY party:

Cocktail party

Throw a celebratory office cocktail party with the addition of high quality canapés and gourmet finger food that will have your work colleagues raving. Toast to a year’s hard work and achievements with a premium selection of wine to show staff how much you’ve appreciated their hard work and dedication.

Food stations and buffets

How about a few gourmet food platters, a buffet, interactive food stations or an elegant sit-down dinner at one of your favourite function venues? We’ve got an event catering menu to suit all tastes, styles and budgets to make it a memorable and enjoyable night. 

If you need to feed a lot of people on a budget, buffets are a very effective solution. We have a huge range of buffet dinners and lunches including hot meals, fresh salads, self serve platters and delicious desserts.

Picnic and BBQs

Make a day out of it by taking the party outside! Choose your favourite park or beach for a relaxing corporate BBQ or picnic. You won’t even need to assign anyone to cooking duty – we’ve got chefs who can help with the BBQ so you can just relax and enjoy the day.

Individual meals

If you have staff staying back at night or need to organise a working lunch, home style, individual staff lunches or dinners are a perfect solution. With an ever changing menu, these meals are delivered fresh each day for reheating when it suits. With a choice of 8-10 new options each day, no one will get bored!

Alcohol and beverages

Drinks will most definitely play a part in celebrating the end of financial year. If alcohol is on offer, we highly recommend providing food during the event so you don’t end up with a room full of sloshed colleagues! Set some ground rules and make sure everyone knows them.

Consider limiting the alcohol to a shorter beverage package, or serve only beer, wine and sparkling, along with plenty of non-alcoholic options such as water, juice and soft drinks. To keep it under control without limiting their fun, ensure you have waiters or bar staff who are RSA certified. You could even set some budget aside to provide a taxi or bus service to anyone who needs it. 

alcohol at corporate event

When planning an EOFY party, it’s best to start as early as possible so you don’t miss out. We have a range of cuisines and styles perfect for that end of financial year celebration, including delicious Thai, Malaysian, pizza, sushi, hot meals, buffets, BBQs and more! Speak to our catering experts for recommendations and inspirational ideas. For something a little different and festive, why not combine your end of financial year party with a Christmas in July party?

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